Submitting a Proposal

Project ideas may be submitted in any format. It is preferred that proposals be submitted in the format provided in the guidelines.

In cases of incomplete but otherwise meritorious proposals, the Country Programme Management Unit (CPMU) shall require the proponents to supply the required information. When deemed needed, the CPMU shall extend technical assistance to enable proponents to submit plausible proposals. The assistance of CPMU is not an assurance of the approval of any proposal.

Proposals may be submitted in any written format so long as they are legible. They may be submitted through any means possible, such as personal delivery, electronic mail, snail mail, courier, and fax. However, for proposals that do not contain the original or bear inconsistent handwritten signatures of the proponent’s authorized signatory, the CPMU may require proof of authenticity of signatures and submissions.

No proposal shall be denied funding support on mere formal grounds as long as they address all the questions, concerns and requirements asked for.

Please refer to the Resources page for PDF versions of the suggested proposal formats.

Budget Proposal: Project Costs

Eligible project costs include:

  • Professional fees (e.g., for consultants)
  • Project staff that will work for the project
  • Direct costs to implement proposed activities (including workshops, supplies and small equipment)
  • Food, lodging and transportation to implement proposed activities
  • Administrative costs, which shall not be more than 20% of the total grant amount

Please do not include the following under the project costs:

  • Contingency or miscellaneous costs
  • Management fee
  • Salaries of organic full-time or part-time staff, unless they are dedicating a certain percentage of their work hours to the project
  • Attendance to conferences, training and workshops that do not directly contribute to the attainment of project objectives
  • Travel costs (lodging, per diem, transportation) of government staff
  • Capital expenditures, e.g., land, buildings, major equipment and vehicles, unless they are essential to the project
  • Actions that engage in partisan politics or religious practices
  • Actions which discriminate against individuals or groups of people on grounds of gender, sexual orientation, religious beliefs or lack of them, or their ethnic origin
  • Items already financed in another framework
  • Currency exchange losses
  • Taxes, including VAT, unless the beneficiary (or the beneficiary’s partners) cannot reclaim them and the applicable regulations do not forbid coverage of taxes
  • Provision for debts and losses

Considering fluctuations in USD:PHP conversion, the conversion is pegged at USD1:PHP41.

Budget Proposal: Co-financing

The desired co-financing ratio is 1:1, i.e., for every Philippine Peso asked of SGP, a corresponding one peso (PHP 1) is committed. Co-financing may be in the form of cash, kind or services. Contributions in kind and services should be valuated and included in the budget. It is important that the sources of these contributions be specifically identified in the proposed budget. Co-financing information is part of the financial reporting of the grant.

Project Duration

The length of projects shall be as necessary to meet the objectives of the project, taking into consideration the grant limitation as well as the need for all grants to have been completed by December 2017.

Proposal Requirements

Proposals should contain the following:

  • Project description that includes characterization of the biodiversity area/s needing attention, including identification of species that are threatened, endangered, etc., (preferably with baseline data) and their biodiversity value. Map of proposed project site should be provided.
  • Clear definition of implementation scheme that addresses the objectives of the project, with measurable performance indicators of expected results. Include the sustainability mechanism that will help the communities carry on the project activities even after withdrawal of external support.
  • Description of proponent’s governance capacity to manage/implement environmental projects, including experience, track record, network of support for technical requirements of the project.
  • Commitment from partners, whether LGU, government agencies, academic institutions, private organizations or other initiatives to support the project.
  • A budget proposal, which should not exceed the limit assigned for the grant applied for, and should include the co-financing commitment of the proponent and its partners.
  • Endorsement by the National Commission on Indigenous Peoples (NCIP) for proposals that will involve or affect indigenous peoples (IPs)/indigenous conserved communities (ICCs), or Protected Area Management Board (PAMB) for projects that will be implemented in National Integrated Protected Areas System (NIPAS) sites.

Project proposals may be written in English or any Philippine Language. For proposals that are not written in English or Filipino, the proponent should either submit an English or Filipino translation, or identify and make available a translator (to English or Filipino) at no cost to SGP.